How to Make Reporting Tell Your Story

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Most of us are responsible for generating and presenting reports on a regular basis. Whether it’s to your clients, your board, or fellow colleagues, the complexity of data management and reporting can become overwhelming. We believe the right technology can make it simple, allowing you to take a step back and ask yourself what kind of story you want to share with your audience, then configure the reports around your story.

Easy to say, but how do you do this in practice? Here are three tips:

  1. Reporting is only as good as the data behind it. If that data is scattered across multiple software systems, multiple databases, and spreadsheets, reporting will quickly become unwieldy. There is also the risk that the one person at your firm who knows how it all strings together may decide to take a day off…or even a week. What then? The cogs of the machine grind to a halt and reports don’t get done. We believe in data aggregation and the idea of a centralized “database of truth.” By centralizing the authoritative data across every asset class into a single relational database so that a single, consistent set of data feeds your reporting, you simplify your processes and reduce key-man risk.
  2. Uncover details with visuals. The most accurate data tables in the world, sorted and grouped by intuitive categories and sub-categories are not enough to tell your story. The right visualizations unlock the insights buried deep in your data tables. Advanced charting and graphing highlights the key insights your reports need to convey at a glance. Who are your top performers? Who are the bottom performers? What sectors are delivering excess returns or excess risk? Conditional formatting can be used to ensure the funds, sectors, and asset classes driving performance and risk don’t stay hidden deep in a data table.
  3. Stay nimble, be flexible. Reporting tells your story, but not everyone wants to consume it the same way. Some people prefer on-screen dashboards, while others may want to see a PowerPoint deck. Advanced users might want a live-linked worksheet where they can change the input assumptions and watch the reports update on-the-fly. The key is flexibility. How does your audience want to consume their daily, weekly, monthly or quarterly reports? You need to have multiple delivery vehicles to match the desires of your audience.

These three best practices can feel difficult if you don’t have the fundamental key to all of this: a tool purpose built for limited partners and asset allocators like you. Solovis’ reporting functionality provides real-time analytics you can configure to your needs. Developed by practitioners in the space, we understand the needs of institutional investors and built this platform to eliminate out-of-date legacy processes and establish a new industry standard.

As the first true multi-asset class, multi-currency portfolio management, analytics, and investment reporting platform we take a holistic approach to investment management and continue to improve for users like you. Want to see for yourself? Contact us for a demo.

Tags: portfolio management reporting, Best Practice Series, multi-asset class report, portfolio management solution

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